This section is for UHBW staff only, and contains information about how to apply for a grant. 

Charity funds do great things to improve the health and happiness of every patient in all 10 of our hospitals. Find out more about what we fund.

Weston General Hospital staff: For the next few weeks, whilst we are completing the administrative work relating to the merger, we have established an interim application process enabling staff at Weston to apply for small grants of up to £3,000 through the Weston General Purpose Fund. 

Apply for a grant: Weston staff

If you would like to informally discuss an application, please get in touch with the grants team at [email protected].

Please read: important information on Covid-19

To receive funding from Bristol & Weston Hospitals Charity, your grant application must meet our three main eligibility criteria:

• The proposed initiative will benefit patient care
• The funding will go above and beyond core NHS provision
• The award would pass a public perception test of the use of charitable funds.

Click here for the grant application process

Training, education and conference requests: interim arrangements

Please note: training, education and conference funding requests are currently undergoing review by Divisional Directors before being signed off for charity funding. This applies to all costs including those for which you might previously have been able to submit a reimbursement of expenses form for under £250.

Before paying out for any training (including study and away days), educational courses or conferences under £250, we would advise that you submit a Request for Funding to [email protected] which will be passed on for divisional consideration. Please ensure that you submit your Request for Funding Form at least four weeks before the event in order for us to be able to process your request.

We are currently able to fund UK based courses/events. You must adhere to any government guidelines relating to Covid-19. It is your responsibility to ensure that there is a clear refund policy.

Download the request for funding form for training, education and conference requests under £250 below:

Request for funding form for training/education/conference requests under £250

How to apply for a grant

For grants worth less than £250

Please submit a reimbursement of expenses form, signed by a fund advisor with receipts and invoices attached. You can get a form by emailing [email protected]. Reimbursement will then be issued to the named bank account via BACS transfer.

For grants worth over £250

Please complete a grant application form for approval. This needs to be signed by a fund advisor and include evidence of costs. Once approved, you will be given a Grant Application Number which needs to be included on any reimbursement of expenses claims or invoices.

For grants worth over £5,000

In addition to approval from a fund advisor, these grants also require sign off from the Divisional Director and approval from CPSG. For queries regarding the CPSG approval process, please contact Kirsty Cepek, UHBW Head of Capital Accounting.

For grants worth over £10,000

In addition to approval from a fund advisor, Divisional Director and CPSG, these grants also require approval from our Board of Trustees who meet six times a year. These grants can therefore take significantly longer to process.

Application form for all requests for £250 and above

Click the links below for support on how to fill in the application form and the procedure for requesting payment of a grant. This will help the Grants Team process your grant request as quickly as possible.

Application form guidelines

Payment guidelines

Research grants

Research funds are administered via the UHBW Research Capability Funding Committee, so please make your research grant application via their website here. 

Please note, we aim to review all grant applications and reimbursement claims within two weeks. However, the approval process may take longer at busier times of year and depends on the grant value.

For full information on our Grants Application process, please download our Fund Advisors' Handbook below. If you have any questions, please contact us on the details below.

Download Fund Advisors' Handbook

Grant application - FAQs

Please send your completed forms to our Grants Team on [email protected] or call 0117 3700 843.

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To find out about grants we have given, please visit our what we fund page.